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Academic Grants
Admissions
This form is used to accept admissions offer
Advancement
Alumni & Family Relations Event Submission
Short URL: https://webforms.roanoke.edu/afr-event-submission
The purpose of this form is to gather event information around Alumni Weekend or Family Weekend programs. Please submit all the details of your event to Alumni & Family Relations staff. If there are any questions, please contact 540-375-2338 or rcalumnievents@roanoke.edu.
Authorized Volunteer Confidentiality Agreement
Short URL: https://webforms.roanoke.edu/volunteer-confidentiality
Resource Development at Roanoke College is committed to the ethical collection and use of information in the pursuit of legitimate institutional goals. All individuals collecting and accessing this information are expected to respect our constituents and the fundamental right to privacy, and to follow basic principles regarding ethics and confidentiality.
Roanoke College Alumni Interest Chapters
Short URL: https://webforms.roanoke.edu/alumni-interest-chapters
Interest Form for Alumni Interest Chapters
Scholarship Thank You Letter
Short URL: https://webforms.roanoke.edu/scholarship-thank-you-letter
Stock Donation
Short URL: https://webforms.roanoke.edu/stock
Use this form to notify Resource Development of your intent to make a gift of stock.
Student Alumni Ambassadors Interest Form
Short URL: https://webforms.roanoke.edu/saa-interest
The SAA is a student group on campus that is partnered with the Office Alumni and Family Relations. Students involved in this campus leadership group will strive to create and foster campus traditions and other engaging programs with alumni.
Alumni, Parent & Church Rel.
Nominate someone deserving Maroons by Choice Alumni by Choice nominations will be accepted each year through March 15 and will be considered for our Maroons by Choice Ceremony scheduled for Alumni Weekend in April. If selected, Maroons by Choice Honorees and their nominators will be notified in late March.
Athletics
This form may be used by anyone to request Rooney at your event.
Biology
Suburban Wild Event RSVP
RSVP for the Suburban Wild Event at the Environment Center on June 27, 2024.
Business Admin. & Economics
BUAD/ECON Honors in Major form
Short URL: https://webforms.roanoke.edu/220
Form for Honors in Major application
Internship Application BUAD/ECON
On: forms.roanoke.edu
Learning Agreement Site Supervisor - BUAD/ECON416
Short URL: https://webforms.roanoke.edu/153
Learning Agreement Student Intern - BUAD/ECON 416
Short URL: https://webforms.roanoke.edu/152
Business Affairs
Business Office
Building Changes Request Form
Short URL: https://webforms.roanoke.edu/building-change
Request to update a building.
Credit Card Request
Short URL: https://webforms.roanoke.edu/55
This form is for RC Faculty or Staff to request a individual or department VISA card.
Expense Transfer Request
Short URL: https://webforms.roanoke.edu/65
This form should be used for transferring expenses that have already been paid to a different account.
General Advance - Expense Report
Short URL: https://webforms.roanoke.edu/53
This form is used to report expenses for a previously issued General Advance.
General Advance Request
Short URL: https://webforms.roanoke.edu/52
This form is used for receiving an advance for non-travel related items. (i.e. having cash on hand for an event.)
IRS W-9 Form
On: www.irs.gov
This form is required of any new vendor providing a service or when requesting payment of a honorarium. An updated W-9 form should be submitted for a vendor with any change in tax information/address. A W-9 form ensures the collection of accurate/updated information that is signed/verified by the vendor. Also, as yearly audit regulations become more extensive having this information will be pertinent to keep us in compliance with all accounting and IRS regulations. For further information please see our Roanoke College - W-9 Form and 1099 Tax Reporting Guidelines (this document is also accessible in the Policies section of the Accounts Payable and Purchasing Page).
Independent Vendor Payment Request
Short URL: https://webforms.roanoke.edu/60
This form is to be used to request payment for individuals performing a service for which an invoice will not be provided.
Missing Receipt Disclosure
Short URL: https://webforms.roanoke.edu/57
Per policy it is the Roanoke College VISA Cardholder's responsibility to obtain itemized transaction receipts from the vendor each time the credit card is used. Cardholders must attempt to get the receipt from the vendor. If the receipt is not available, the cardholder must attach a completed Missing Receipt Disclosure for each receipt missing.
Payment Request
On: selfservice.roanoke.edu
Payment request link, authorized access only. If you are in a position that has access to a departmental budget, you should have access to the payment request system. If you do not have access to a departmental budget then you will not be able to request a payment and must submit the request to the Administrative Assistant who would normally process payment requests for the department that the budget you want to charge belongs to.
This requisition should be submitted for goods where the total purchase is $5,000 or more. Requisitions must be submitted and approved before the goods are ordered. Please allow two business days after receipt in our office for the requisition to be processed and approved. For full details please refer to the Roanoke College Purchasing policy.
Timesheet (Student)-CWS (702002)
On: www.roanoke.edu
Use this timesheet for student employees that will be paid from the "702002" Federal College Work Study Program.
Timesheet (Student)-Regular (702001)
On: www.roanoke.edu
Use this timesheet for student employees that will be paid from "702001".
Travel - Expense Report
On: na4.docusign.net
This form is used for the following purposes:
- Request reimbursement for travel expenses incurred.
- Report expenses for a previously issued Travel Advance.
Travel Advance Request
Short URL: https://webforms.roanoke.edu/49
This form is used for requesting money to take with you to cover business related costs while on your trip. If you have already incurred expenses for your trip please fill out a Check Request to be reimbursed.
Travel Authorization Form
On: na4.docusign.net
This form must be completed for all staff travel/trips for conferences and professional development prior to commitment of College funds (travel for recruitment and fund raising do not need prior approval by your Vice President). Allow at least two weeks for processing, prior to need for commitment of funds. This form is in addition to the Travel Advance Request and/or Travel Expense Report.
Campus Recreation
Campus Rec CPR Training
Short URL: https://webforms.roanoke.edu/campusrec-cprtraining
Please complete this form to express interest in attending a First Aid, CPR and AED training class. You will then gain access to the online module as well as receive more information on how to submit the $65 registration payment and schedule the in-person skills session.
Campus Rec Participation Liability Form
Short URL: https://webforms.roanoke.edu/campusrec-liabilityform
Form that participants sign to use the fitness center, participate in intramural sports, club sports, and outdoor adventures.
Campus Recreation Incident Report
Short URL: https://webforms.roanoke.edu/campusrec-incidentreport
This form is for Campus Recreation programs to report injuries and other incidents that may occur.
Equipment Maintenance Request
This form is for Fitness Center employees to notify professional staff of fitness equipment in need of maintenance.
Intramural Sports Team Registration
Short URL: https://webforms.roanoke.edu/intramural-registration
Form used for teams to register for intramurals
Outdoor Adventures Group Facilitation Request
Short URL: https://webforms.roanoke.edu/oa-group-facilitation
Outdoor Adventures is able to tailor an outdoor trip or teambuilding experience (or both!) that meets the needs and goals of your organization, club, or department. Based on experiential learning principles, we allow participants to engage with one another in unique settings to solve problems, build communication, and a variety of other objectives. Through action and reflection, we develop a space that allows participants to give meaning to their experiences. We believe that through this process, participants can better understand themselves, each other, and their world. These new understandings and appreciations can then be transferred by the participant back to their personal, professional, and academic lives.
Submitting this form does not ensure that we will be able to accommodate your request. Please submit the form at least three weeks before the desired start date. We will contact you within three business days to begin planning the details of your program.
Outdoor Adventures Participant Agreement
Short URL: https://webforms.roanoke.edu/oa-participant-agreement
Participant Agreement for Outdoor Adventures
Outdoor Adventures Trip Agreement
Roanoke College Outdoor Adventures Trip Agreement
Personal Training Inquiry
Short URL: https://webforms.roanoke.edu/personal-training-inquiry
This form is used to fill out if interested in signing up for personal training sessions. Please answer the following questions, so that we can find you a personal trainer that fits with your goals and availability.
Campus Safety
Bicycle Registration
Short URL: https://webforms.roanoke.edu/bicycle-registration
Basic information needed by Campus Safety for students, faculty or staff wishing to register their bicycle.
Faculty and Staff Vehicle Registration
On: forms.roanoke.edu
Faculty/Staff Vehicle Registration
Short URL: https://webforms.roanoke.edu/facstaffvehicleregistration
Faculty/Staff Vehicle Registration
Key Request
Short URL: https://webforms.roanoke.edu/key-request
For the request of keys through Campus Safety by Faculty and Staff. Faculty and Staff can request keys for students via this form as well.
Lost & Found
On: roanoke.edu
Motor Pool Cancellation Form
On: saweb.roanoke.edu
Motor Pool Reservation Form
On: saweb.roanoke.edu
Safety Witness
On: roanoke.edu
Career Services
Advertise Event in Handshake
Short URL: https://webforms.roanoke.edu/handshake_event
Complete this form if you'd like to post an event that your department is hosting that has a focus on professional or career development.
Campus Job Posting Request
Short URL: https://webforms.roanoke.edu/post-job
Complete this form to post a NEW on-campus job opportunity available to students. Allow 3-5 business days for all requests.
Remember that all job postings must be active and available to students for 5 business days and that all students must submit a resume to fulfill on campus employment requirements.
Campus Job Renew Posting Request
Short URL: https://webforms.roanoke.edu/renew_job
Complete this form to RENEW a job posting that was previously available to students with minimal edits to posting. Allow 3-5 business days for all requests.
Remember that all Job Postings must be active and available to students for 5 business days and that all students must sumbit a resume to fulfill on campus employment requirements.
Handshake for Students
On: www.roanoke.edu
secure online job and internship posting site for students
Kaplan Test Prep Course - Application
Short URL: https://webforms.roanoke.edu/Kaplan_Course
PLACE at Roanoke College in partnership with Academic Departments offers partial funding to qualifying students to help defray testing costs for a variety of graduate school test prep courses. Students select an on-line Kaplan Test Preparation course that best suits their individual schedule. Students apply through PLACE and each applicant must be approved through the academic department in which the test coincides. Roanoke College covers half of the cost of the test preparation course while the remaining balance will be applied to selected individual student accounts for processing and payment. If you are not selected to receive the grant, you may still enroll in the course at the discounted rate (you would cover 100% of the cost).
Use this form to sign-up to help the Roanoke College community with career assistance. Register now for either the alumni network or the family network.
Maroon Mentor Student Sign Up
Short URL: https://webforms.roanoke.edu/maroon-mentor-program
Form used by students to sign up for the Maroon Mentor Program.
Maroons on the Move
Short URL: https://webforms.roanoke.edu/maroons_move
The PLACE invites current students to share noteworthy experiences, including internships, summer positions, mentoring opportunities, post graduate offers, etc. that you have participated in as an undergraduate student that influenced your purpose and professional goals.
By submitting this form, you are giving the college permission to utilize this information for marketing purposes.
PLACE - Presentation Request
Successful submission of this form is not a presentation confirmation. A confirmation email from a staff member will follow.
Do you have a tip for current RC students that relates to professionalism or the first phase after graduation? It can be profound or simple. PLACE social media team will choose which tips to use for our Tip Tuesday series.
Rising Junior PLACE Survey
Short URL: https://webforms.roanoke.edu/rising-junior
PLACE would like to know what experiences you are having to help you move towards your post-graduation plans.
Rising Senior PLACE Survey
Short URL: https://webforms.roanoke.edu/rising-senior
PLACE would like to know how we can help as graduation is approaching. While we know things may change in the next several months, we'd like to know your plans at this point in time.
Rising Sophomore PLACE Survey
PLACE would like to know what experiences you are having to help you move towards your post-graduation plans.
Rover Project Submission
Short URL: https://webforms.roanoke.edu/rover-report
Rover project submission
Rovers Request Form
Short URL: https://webforms.roanoke.edu/rover-request
Request student rovers.
Summer Internship Scholarship Application
Summer Internship Scholarship Application
Center for Learning & Teaching
Accessible Education Registration
On: cltweb.roanoke.edu
Faculty Test Submission Form
On: webforms.roanoke.edu
Provide CLT with a copy of a test that a student has requested accommodations for.
ON-Campus Housing Accommodation Request Part II
Short URL: https://webforms.roanoke.edu/187
On-Campus Housing Accommodation Request Part I
Short URL: https://webforms.roanoke.edu/186
Request for Accommodation Letters
Short URL: https://webforms.roanoke.edu/request-accom
This form is for students who are currently registered for Accessible Education Services. For the current semester, AES will send your accommodation letter to your professors on your behalf, so long as you make this request. You must make the request through this form in order for your letters to be sent to your professors. Please contact Dustin Persinger at aes@roanoke.edu with questions.
Note: If you are not currently receiving accommodations, but are interested in registering for Accessible Education Services, please email aes@roanoke.edu for more information.
Test Accommodations Request Form
On: cltweb.roanoke.edu
Request accommodations for taking a test via the CLT
Community Programs
This is the reservation form that groups will use to send us information about booking their conferences, summer camps and retreats on our campus.
Dean of Students Office
RC Cares Submission Form
On: publicdocs.maxient.com
Information that you have about students who may be in distress, in need of medical attention, or who may pose a threat to self or others, should be reported to a member of the Care Team using this form. This centralized team will investigate the concerns you share and provide timely and appropriate intervention.
Request for Withdrawal for Health Reasons
On: cm.maxient.com
For use when a student wishes to request a withdrawal for health reasons (medical withdrawal).
SGA Online Suggestion Form
Short URL: https://webforms.roanoke.edu/sga-suggestion
Members of the Student Body can submit any questions, comments, or concerns about Roanoke College that they want addressed by Student Government.
Student Emergency Fund Application
On: cm.maxient.com
The Student Emergency Fund will cover immediate urgent expenses that a student may incur due to an unexpected emergency. Only currently enrolled students qualify to receive this one-time award per semester.
Dining Services
Catering Request
On: www.roanoke.edu
Use this form to request catering.
Health and Human Performance
Bast 109 Reservation
Short URL: https://webforms.roanoke.edu/bast-109
Bast 109 is designed to accommodate a variety of group physical activity or exercise sessions and will be limited to such activities with a qualified Instructor. Completion of this form does not guarantee a reservation. Your request will be reviewed by the HHP Department Faculty Representative, and if approved, an email confirmation will be sent. Please allow 5 business days for the approval process. A $10 Room Use Fee will be assessed per session for room and equipment maintenance. Do you need a certified Group Exercise Instructor? Yes /no. If yes, there is an additional charge of $10-$13 for student instructor and $30 for faculty instructor
Human Resources
Attendance Policy Violation Notice
Employee Accident Report Form
Short URL: https://webforms.roanoke.edu/accident-report-form
To be completed when a work-related accident or injury has occurred. please complete forms within 24 hours of accident or injury and return to College Human Resources.
Faculty New Hire Employment Paperwork
On: na4.docusign.net
Complete these forms on or before your first day of employment at Roanoke College. Please contact Human Resources if you have any questions.
Federal Tax Form W-4
On: na4.docusign.net
Flexible Work Request & Agreement For Staff
On: na4.docusign.net
The Flexible Work Request & Agreement is required for any staff employee requesting to engage in partial remote work, involving a combination of remote and on-campus workdays, consistent with the Roanoke College Flexible Work Policy.
Leave Submission Form
On: hrweb.roanoke.edu
For exempt employees only. Submitted via Employee Self-Service.
Life Insurance Beneficiary Change Form
On: na4.docusign.net
Complete this form to update/change your beneficiaries for your Roanoke College sponsored Mutual of Omaha life insurance policies. Once completed, Human Resources will automatically receive a copy of the completed form.
Life Insurance Evidence of Insurability
On: www3.mutualofomaha.com
This 3rd party form is used to apply for additional voluntary term life insurance outside of your initial date of eligibility. This form is used to start the medical underwriting process for voluntary term lifeinsurance. Please note: the link will send you to our 3rd part vendor Mutual of Omaha.
New Employee Technology Request
On: forms.roanoke.edu
New Hire Personnel Action Form
On: na4.docusign.net
Please complete this form when hiring a new employee. Once completed, if applicable, please route to your divisional leader for signature. Human Resources will automatically receive a copy of the completed forms.
For other personnel/employment changes (pay change, terminations, etc.) please use the Personnel Action Change Form.
New Volunteer & Intern Paperwork
On: na4.docusign.net
Complete this form to onboard a new unpaid volunteer or intern. Once completed, Human Resources will automatically receive a copy of the completed forms.
Personnel Action Change Form
On: na4.docusign.net
Please complete this form when completing personnel/employment changes. Once completed, if applicable, please route to your divisional leader for signature. Human Resources will automatically receive a copy of the completed forms.
For new hires please use the New Hire Personnel Action Form.
RC Name
On: directory.roanoke.edu
Retiree Bank Draft Form
On: na4.docusign.net
Salary Reduction Agreement Form For Retirement
On: na4.docusign.net
Used to make changes to the Roanoke College 403(b) Retirement Plan Account (SRA). Once completed, Human Resources will automatically receive a copy of the completed form.
Staff New Hire Employment Paperwork
On: na4.docusign.net
Complete these forms on or before your first day of employment at Roanoke College. Please contact Human Resources if you have any questions.
Please complete this form and submit to your supervisor. You may be asked attach supporting documentation to support your request. Staff development funds are limited and are not guaranteed. If approved, a Travel Authorization Form should be completed by your divisional leader. Please allow sufficient time for processing.
Student Employment Paperwork
On: na4.docusign.net
To be completed by the student via DocuSign. MUST be completed and returned to Human Resource BEFORE the student employee can begin work. For Federal Form I-9 employees must present ORIGINAL documents.
Student Job Placement Form
On: hrweb.roanoke.edu
Submit student hires.
Tuition Exchange Request
Form to request Tuition Exchange
Tuition Remission Request
Form to request Tuition Remission
Virginia Tax Form VA-4
On: na4.docusign.net
Information Technology
Business Card Order Form
This form is used to order business cards from the print shop.
Computer & Accessory Purchases (CAP)
Short URL: https://webforms.roanoke.edu/cap
The Computer & Accessory Purchases (CAP) form is used to request the purchase of computers, computer accessories, software licenses, or other technology on your behalf.
Faculty / Staff Run, Walk or Bike Entry Form
FS Fun Walk Form
IT Application For Break Employment
Short URL: https://webforms.roanoke.edu/itbreakemploy
IT Application For Break Employment
ITRC Equipment Request
Use this form to request equipment for your classroom or academic needs. Please note that we need at least two weeks advance notice for your request to be honored. Submitting this form does not guarantee equipment availability.
ITSA Employment Application
Short URL: https://webforms.roanoke.edu/itsaemployapp
ITSA Employment Application
Ingeniux, Novisign or WordPress Training
On: outlook.office.com
Sign up for 1 hour training of Ingeniux, Novisign or WordPress.
Lab Reservation
On: saapp.roanoke.edu
Lab Reservation please submit 5 days in advance.
Loaner Laptop Request
On: support.roanoke.edu
New Account Request
Hiring a new employee? Request permissions and technology needs here.
Office Move Request
On: itweb.roanoke.edu
Request a move of offices.
Problem Report
On: support.roanoke.edu
Request for Assistance with Connecting a Device to MaroonTVGaming Network
Short URL: https://webforms.roanoke.edu/maroontvgaming-connect-request
Please complete all required fields to submit your request for assistance with connecting your device to the MaroonTVGaming Network. Please contact the Helpdesk at 540-375-2225 or helpdesk@roanoke.edu for additional assistance.
Software Installation Request
Short URL: https://webforms.roanoke.edu/software-installation-request
Form for end-users to request software installation that requires admin access.
Student Worker System Access Audit
Short URL: https://webforms.roanoke.edu/student-worker-system-audit
Provide student worker audit details
TimeTrax
On: timetrax.roanoke.edu
Inst Research, Effectiveness, Planning
Institutional Research, Effectiveness, and Planning Data Request Form
Use this to make data requests to the Office of Institutional Research, Effectiveness, and Planning (IREP)
Library Services
Course Reserves Forms
On: libguides.roanoke.edu
Faculty Carrel Request
On: libguides.roanoke.edu
Reference Appointment Request
On: libguides.roanoke.edu
Multicultural Affairs
Kenneth R. Garren Excellence in Diversity Awards Championing Diversity, Promoting Inclusion
Short URL: https://webforms.roanoke.edu/196
Nomination Form. The Office of Multicultural Affairs annually awards individuals, organizations and offices for their outstanding work and efforts in promoting diversity, inclusion, and equity. This individual, organization, and/or department also exemplifies leadership qualities needed to live, learn and work in an inclusive community. The Garren Excellence in Diversity Awards categories:
Office of Marketing & Comm.
Calendar - Add your event to web calendar
Short URL: https://webforms.roanoke.edu/webcalendar
Use this form to add your event to the college web calendar.
Daily Email Announcement Request Form
On: today.roanoke.edu
Event Planning (Faculty & Staff)
On: www.roanoke.edu
Graphic Design Request
Short URL: https://webforms.roanoke.edu/designrequest
Graphic Design Request
Marketing & Communications Student Self Evaluation
Short URL: https://webforms.roanoke.edu/marcomm-student-evaluation
The student evaluation form for student PR workers
May Term Photographer/Videographer Application
Short URL: https://webforms.roanoke.edu/mayterm-photography-application
May Term Photographer/Videographer Application
Photography Request
Photography Request
Sign up to be in Roanoke photos and videos
Do you want to be in the college's photos and videos for social media, the website and other promotional materials? Sign up here and we'll be in touch...
Update faculty/staff web profile
On: roanoke.edu
Web/Social Student Assistant Application
Short URL: https://webforms.roanoke.edu/web-student-assistant-application
Web/Social Student Assistant Application
Website Content Request Form
On: prweb.roanoke.edu
Use this form to request new websites and updates to existing pages.
Office of the Dean of College
Academic Integrity Council Confidentiality Agreement
Short URL: https://webforms.roanoke.edu/aic-agreement
Members of the Academic Integrity Council, both new and returning, should complete this confidentiality agreement each academic year.
Annual CV Update for Faculty
This form is used by full-time faculty members at Roanoke College at the end of each academic year to provide an updated copy of their CV for the Office of Academic Affairs (or to indicate that no changes were made since the previous year).
Copenhaver Scholar-in-Residence Proposal Form
Short URL: https://webforms.roanoke.edu/copenhaver-in-residence-proposal
The Eldridge and Margaret Greever Copenhaver Scholars-in-Residence Program provides funding for visiting scholars on a rolling basis each academic year. If your program wishes to host a scholar-in-residence, please complete this form. You may propose residencies of a week up to an academic year in duration. Proposals should focus on strengthening the educational experience of our students and enhancing the College’s intellectual environment. Seminars, classes, dialogues, performances, exhibits, and talks are the usual kinds of activities that might be planned, but residencies are not necessarily limited to these. Residencies should have a broad impact and so should be planned well ahead of time.
Coursedog Account Permissions or Modules Access
Use this form to request additional permissions or access to other Coursedog modules.
Coursedog Catalog Program Page Items
Program coordinators should use this form to provide additional useful information for a program in the online electronic catalog such as a description of the program for student and prospective students, program-level learning outcomes, and general career and/or graduate school options typical for students in the program.
Coursedog Implementation Correction Form
Short URL: https://webforms.roanoke.edu/coursedog-correction
During the rollout of Coursedog, use this form to report an error or typo that occurred during the process of converting from Word and PDF catalogs and handbooks to online versions with past history and workflow processes.
Dean's Conference Room Request
On: saapp.roanoke.edu
Dean's Student Travel Fund
Short URL: https://webforms.roanoke.edu/dean-student-travel-fund
This form is for students to request money from the Dean's Travel Fund for presenting or attending conferences. Students may request up to $500 when presenting at a conference and $75 when attending a conference but not presenting.
Faculty Professional Advancement (FPA) Application
Short URL: https://webforms.roanoke.edu/80
Faculty Request for a Work-Study Research Assistant
Short URL: https://webforms.roanoke.edu/request-wsra
Faculty can request 1-2 Work Study Research Assistant students paid by the Office of Undergraduate Research.
IL/May Term Independent Study/Research
On: www.roanoke.edu
Application for permission to use an independent study or research project to satisfy the IL requirement.
IL/May Term Internship
On: www.roanoke.edu
Application for permission to use an internship to satisfy the IL requirement.
May Travel Course Application
On: www.roanoke.edu
Application for May Travel Courses
Request a Tutorial Section
Short URL: https://webforms.roanoke.edu/request-tutorial-section
This form is used by department chairs to request a tutorial section of a regular course for a student. The department chair of the faculty member teaching the course needs to submit this form.
Study Away Application
Short URL: https://webforms.roanoke.edu/study-away-application
Study Away Application
Temporary GEC and CC (General Education/Curriculum Committees) Proposal Submission Form
Short URL: https://webforms.roanoke.edu/gec-cc
This is a temporary form to submit proposals to GEC and CC so that Dave can test Coursedog workflows and forms in our live environment with live data.
Olin Hall Administration
Olin Space Request
On: saapp.roanoke.edu
Plant Administration
Shops Work Order
On: assetessentials.dudesolutions.com
Public Affairs
Bill Hill Scholarship
Short URL: https://webforms.roanoke.edu/bill-hill-scholarship
The Hill Scholarship supports student work that will be presented in a formal setting, to an expert audience. The moneys can be used for either 1. Defraying the costs of attending a conference or workshop where the student will present on a panel, participate in a round table, or exhibit in a poster session; 2. Supporting the research effort leading to a conference-ready paper. The Hill Scholarship is given to Public Affairs students, including majors, minors, and concentrators.
RSVP for Batten School of Leadership and Public Policy Info Session
Short URL: https://webforms.roanoke.edu/234
Registrar's Office
Application for Readmission
On: cm.maxient.com
Students who have left Roanoke College for any reason may apply for readmission to return. This includes alumni, those who transferred to another institution, those who were withdrawn by Roanoke College, and those who withdrew voluntarily. Students wishing to return following an academic suspension must reapply at least one month prior to the beginning of the term in which re-instatement is desired.
Authorization for Study Abroad Transfer Credit - NON-RC Program
Short URL: https://webforms.roanoke.edu/114
Authorization for Study Abroad Transfer Credit - RC Program
Short URL: https://webforms.roanoke.edu/115
Change to Course Schedule
On: acaweb.roanoke.edu
Completion of this form is required for students who wish to initiate changes to their course schedule. For students who have attended Roanoke for more than one term, changes to course schedules may be performed through Self-Service up until the last day to add a M/W/F course, after which completion of this form is required. For students who are enrolled in their first term at Roanoke, this form is required for all scheduling changes irrespective of the date.
Honors in Major Application
Short URL: https://webforms.roanoke.edu/201
Submit this form to the Associate Dean of Academic Affairs & Administration PRIOR to starting an Honors in Major project.
Honors in Major Final Grade Form
Short URL: https://webforms.roanoke.edu/197
At the completion of an Honors in Major project, this form is submitted to the Registrar's Office
Order Transcript
On: www.roanoke.edu
Pass Fail Request Form
On: acaweb.roanoke.edu
Pass Fail Request Form
Program Declaration
On: acaapp.roanoke.edu
Declare or drop any major, minor, or concentration.
Request for Change of Grade
Short URL: https://webforms.roanoke.edu/request-for-change-of-grade
Request for Change of Grade
Request for Course Classroom Change
This form is used by department chairs or department administrative assistants to request that a course be moved from it's currently assigned room to another. Submissions are sent to the Registrar's Office and Assistant Vice President for Academic Operations for approval.
Request for Course Enrollment Through the Hollins University/Roanoke College Reciprocal Agreement
On: acaweb.roanoke.edu
Any student who wishes to enroll in a course or courses under the Hollins University/Roanoke College Reciprocal Agreement must apply through the Registrar's Office at her/his home institution. Arrangements are made between the Registrar's Offices at the two institutions.
Request for Permission to Take Course Work at Another Institution
Short URL: https://webforms.roanoke.edu/other-institution-course-request
Request for Permission to Take Course Work at Another Institution
Request for Program Exception
This form us used to request an exception to a major, minor, program, or concentration.
Request to Audit a Course
On: acaweb.roanoke.edu
https://acaweb.roanoke.edu/audit
Student Clearinghouse (Enrollment Version)
On: acaweb.roanoke.edu
Residence Life & Housing
Bunk/Loft Bed Request Form
On: cm.maxient.com
The Wortmann complex (Blue Ridge, Shenandoah, and Tabor Halls) are the only buildings where lofts are authorized. The College has a limited number of lofting kits available. These kits are issued on a first requested, first installed basis. Only one loft kit may be used per bed. Lofting is not available in single rooms. College provided bunk beds are authorized in all residence halls and Greek houses except for single rooms which only have one bed.
Medical Professional Info - Residency Requirement Waiver for Medical Reasons
Short URL: https://webforms.roanoke.edu/174
Request for Commuter Student Status
Short URL: https://webforms.roanoke.edu/145
A student can request to be a commuter student if they meet one of the following criteria:
- have lived in the Roanoke Valley (within 30 miles of campus) for at least 6 months preceeding the date of first enrollment and continue to reside with their parent/legal guardian
- are married
- are at least 23 years old (before December of the year they desire to live off campus)
- are a military veteran
- are or will be enrolled part-time during the term seeking off campus housing.
- are a 5th year senior
Deadline to apply for commuter status is June 15th for the upcoming academic year for returning students. All students must re-apply each academic year.
Request for Waiver of Residency Requirement for Medical Reasons
Short URL: https://webforms.roanoke.edu/waiver-residency-medical
Request for Waiver of Residency Requirement for Medical Reasons
Residency Requirement Waiver for Financial Hardship
On: cm.maxient.com
Appeals will be looked at on a rolling basis to be considered for Fall 2024. Late appeals and incomplete appeals will not be considered. Students may appeal their residency requirement two times during the academic year (once in the fall and once in the spring) for financial and/or medical reasons only.
The submission of this form to Roanoke College does not guarantee off-campus release. Students are required to participate in housing selection unless approval is granted. All students must re-apply each academic year, and prior approval does not guarantee continued release.
Residency Requirement Waiver for Medical Reasons
On: cm.maxient.com
The deadline for appeals to be submitted for Fall 2024 is February 8, 2024. Late appeals and incomplete appeals will not be considered. Students may appeal their residency requirement two times during the academic year (once in the fall and once in the spring) for financial and/or medical reasons only. The decision is final and cannot be appealed.
The submission of this form to Roanoke College does not guarantee off-campus release. Students are required to participate in housing selection unless approval is granted. All students must re-apply each academic year, and prior approval does not guarantee continued release.
Respiratory Illness Relocation Survey
Short URL: https://webforms.roanoke.edu/respiratory-illness-relocation-survey
Respiratory Illness Relocation Survey
Stu Hlth & Counseling Svcs
Health Record Documentation Instructions- Information for students and parents 2017
Short URL: https://webforms.roanoke.edu/177
Student Accounts
If you anticipate a credit balance on your account after all of your finanical aid has been applied, you are eligible to request a transfer of funds to your Maroon Card via this form.
Student Account Refund Request Form
Short URL: https://webforms.roanoke.edu/student-account-refund-request-form
Requesting a refund of credit on student account.
Transfer to Maroon Card from Credit on Student Account
Short URL: https://webforms.roanoke.edu/maroon-card-cr-transfer
Excess credit funds on your student account may be transferred to the Maroon Card with permission from you and/or your parent instead of, or in addition to, receiving a Roanoke College issued refund check.
Student Activities
Monterey House Guest Room Reservation Request
Room Reservation Request Form
On: saweb.roanoke.edu
Reserve a room on campus.
SGA Budget Request Form for Clubs
Stage Tech/Event Staff Request
If you are a student organization putting on an activity or event open to all students and requesting the assistance of Stage Tech and/or Event Staff you must fill out this form. If your event is not in the Colket Center, or a Student Activity for all students, and you need tables, chairs, a podium, or stage, please visit Forms on Inside Roanoke and request a Shops Work Order. Please submit this form at least two weeks prior to your event and they will assist you, if available. The event planner or other designated members of the requesting organization are responsible for the event and must be present throughout the event, to help set-up and clean up immediately following the event.
Student Conduct Code Violation
On: publicdocs.maxient.com
Student Event Request for Funding Form
Short URL: https://webforms.roanoke.edu/student-event-funding-form
To request funds through SGA and Student Activities for an upcoming event.
Student Organization Credit Card Request
On: saweb.roanoke.edu
Borrow a card for purchasing items for your campus organization
Student Success
BonD RSVP -- Building on Diversity Mentor & Pre-Orientation Program
Short URL: https://webforms.roanoke.edu/bond-rsvp
About the program
Building on Diversity is a new student transition program that assists incoming students with their transition to college. The program is open to any newly enrolled students who want to learn and explore diversity, inclusion and multiculturalism. The incoming students are paired with a mentor that will guide their mentee through the transition process and navigate them to a successful college life experience.
Participants of the BonD mentoring program will:
- have access to a community of support and resources during key stages of their academic career
- receive support that aids in their personal and leadership development
- develop a greater sense of belonging to Roanoke College by engaging in the BonD community
- be exposed to diverse perspectives and experiences that affirms their cultural identity
The program will take place August 18, 2024 - August 24, 2024 prior to the beginning of fall semester.
Must Register by July 31, 2024
Form used for F1 students to register each semester